We’re looking for an HR Operations Specialist to join our People team and support the full employee lifecycle through reliable systems, streamlined processes, and service-oriented execution. This role is key to ensuring our HR operations run smoothly – powering everything from onboarding to benefits and travel coordination.
Responsibilities
HR Administration & Systems Management
- Maintain and regularly update employee data in HRIS (e.g. PeopleForce), ensuring accuracy, compliance, and data integrity
- Administer system structure, permissions, templates, and integrations
- Generate HR and cross-functional reports and dashboards for HR, Finance, and leadership teams
- Support documentation workflows and audits; maintain up-to-date internal resources (policies, templates, guides)
Onboarding & Offboarding
- Coordinate the end-to-end onboarding process: documentation, welcome kits, access setup, and checklists
- Manage offboarding workflows: deactivation of systems, and equipment return
- Ensure smooth collaboration with stakeholders across departments during employee lifecycle transitions
Automation & Process Optimization
- Build and maintain automated HR workflows (approval chains, email triggers, task tracking)
- Monitor and improve process efficiency through task management tools like Jira, Monday.com, and ATS platforms
- Contribute to continuous improvement of employee experience and internal HR projects
Benefits & Vendor Coordination
- Oversee employee benefits administration (health insurance, MultiSport, Cibus card)
- Act as a liaison with external providers (insurance, wellness, language courses) to ensure high-quality service delivery
- Support employees with benefit-related inquiries and claims
Travel & Event Logistics
- Organize travel arrangements for employees and guests, including flights, hotels, visas, and necessary documentation
- Ensure logistics comply with internal travel policies and budget guidelines
Collaboration & Internal Support
- Provide operational support to HRBPs, recruiters, finance, and operations teams
- Track SLA performance and task completion across systems
Requirements
- 1–3 years of experience in HR Operations, Administration, or People Ops
- Proficiency in HRIS platforms (PeopleForce, BambooHR, etc.) and automation tools (Zapier, Make, Power Automate)
- Strong skills in Excel/Google Sheets and task tracking platforms (Jira, Asana, Monday)
- Upper-Intermediate or higher level of English
- Exceptional attention to detail, strong organizational skills, and a proactive, service-oriented mindset
Will be a plus
- Basic knowledge of labor laws (Ukraine / Poland / EU)
- Experience supporting global teams or scaling HR operations
- Familiarity with ATS, CRM, or ERP systems
Success Metrics
- Basic knowledge of labour laws (Ukraine / Poland / EU)
- Experience supporting global teams or scaling HR operations
- Familiarity with ATS, CRM, or ERP systems
What we offer
- Competitive salary and benefits package
- Medical insurance
- Hybrid set of work (office in Kyiv or in Warsaw)
- Paid Vacations and Sick leaves
- Collaborative and innovative work environment
- Career growth and development opportunities
- A chance to work with a talented and driven team of professionals
About us
Newxel is a global workstyle partner that unites talents with top-tech companies while creating development teams and R&D centers. Since people are our utmost priority, we create a unique work environment combining a work-anywhere approach with an all-embracing professional development. If you strive to revolutionize the future through technology, let’s join our team of passionate professionals!
